Marketing Administrator

Syncsort Incorporated is seeking an enthusiastic, energetic, and highly productive self-starter to provide comprehensive administrative support to its Marketing department.

The Marketing Administrator provides daily administrative support to the CMO, processes leads coming in from marketing programs and events and assists with the coordination of various marketing projects. The Marketing Administrator must be able to think proactively and work independently in a fast-paced, detail-critical work environment.

Responsibilities:

• Provide general administrative support to the Chief Marketing Officer and Marketing Dept:
• Examples include: Support the CMO on calendar, contacts and other administrative tasks, filing, meeting coordination, assembling collateral packets
• Timely shipment of materials to event sites, reseller partners or to field sales reps
• Process a large volume of time-sensitive leads:
• Excel file manipulation and file uploads into CRM System
• Manual entry of lead data into CRM system
• Assignment of leads to Sales, following a complex set of assignment rules
• Collaboration with sales & marketing to ensure proper handling of event leads
• Data Cleansing
• Monitor the marketing department’s email inboxes for web leads
• Pull lead statistics and mailing lists
• Work with accounting to process all marketing purchase orders (POs) and invoices:
• Log invoice and purchase order details in the CRM system
• Keep departmental budget file up to date
• Maintain inventory of printed collateral and premiums:
• Order premiums and printed collateral, etc.
• Fulfill requests for materials to be used at internal trainings/meetings
• Ship materials as requested

Required Experience:

• Minimum 2 years administrative experience in a marketing environment
• College degree strongly preferred
• Proficiency in MS Outlook, Excel, Word and Access; familiarity with CRM fundamentals
• Must be extremely detail oriented and possess strong organizational skills
• Ability to multi-task and prioritize assignments to meet all deadlines
• Excellent communication skills – both written and verbal
• Team player that is comfortable working with all levels within the organization